Quantity Surveyor - Pre & Post Contract

Pre-Contract Quantity Surveying and Cost Estimation

• Review tender documents, architectural and structural drawings, specifications, scope of work, and other relevant documents to understand project requirements.
• Prepare detailed quantity take-offs and measurements from drawings and specifications for building and construction works.
• Prepare, review, and verify Bills of Quantities (BOQs) in accordance with project requirements and recognised measurement standards.
• Prepare cost estimates, quantity calculations, rate analyses, and preliminary cost assessments for tender submissions.
• Analyse material, labour, plant, equipment, subcontracting, and other project-related costs to establish competitive and commercially viable rates.
• Obtain and evaluate quotations from suppliers and subcontractors in coordination with the Procurement Department.
• Prepare tender pricing schedules, cost breakdowns, and commercial summaries for management review.
• Identify discrepancies, omissions, ambiguities, and inconsistencies in tender documents and seek clarification from the relevant parties.
• Assist in preparing tender queries, requests for information, qualifications, exclusions, assumptions, and commercial clarifications.
• Assess project risks, potential cost exposures, and pricing contingencies and highlight these to the reporting manager.
• Prepare alternative pricing options, value engineering proposals, and cost-saving recommendations where required.
• Support the preparation of tender submissions, ensuring completeness, accuracy, and compliance with the tender requirements and submission deadlines.

B. Tender Evaluation and Commercial Negotiation

• Review tender requirements, conditions of contract, specifications, BOQs, and pricing schedules to identify commercial risks and obligations.
• Prepare comparative statements for subcontractor and supplier quotations, highlighting pricing differences, scope gaps, exclusions, and deviations.
• Evaluate subcontractor and supplier rates against project requirements, estimated costs, market quotations, and budget allowances.
• Assist in commercial negotiations with subcontractors and suppliers to achieve competitive rates and favourable contractual terms.
• Review proposed subcontractor scopes and pricing to ensure alignment with the main contract requirements and project budget.
• Assist in preparing tender clarifications, commercial qualifications, and responses to client or consultant queries.
• Identify potential risks relating to payment terms, retention, liquidated damages, bonds, warranties, provisional sums, and other contractual provisions.
• Coordinate with the Estimation, Procurement, Engineering, Planning, and Project Teams to validate tender assumptions and cost inputs.
• Prepare tender handover documentation, including the approved BOQ, cost breakdowns, rate build-ups, commercial assumptions, exclusions, and key contractual risks.
• Participate in tender review meetings and present cost estimates, commercial comparisons, and pricing recommendations to management.

C. Pre-Contract Budgeting and Cost Planning

• Prepare project cost plans and preliminary budgets based on the approved scope, drawings, specifications, and available design information.
• Develop and maintain cost breakdown structures covering materials, labour, equipment, subcontractors, preliminaries, and other project expenses.
• Review design changes and their estimated cost implications during the tender and pre-award stages.
• Assist in evaluating value engineering options and alternative construction methods to optimise project costs without compromising quality or contractual requirements.
• Identify potential budget overruns, cost uncertainties, and commercial risks and recommend appropriate mitigation measures.
• Support management in establishing target costs and evaluating the commercial viability of prospective projects.

D. Post-Contract Administration and Commercial Management

• Administer the commercial and contractual aspects of assigned construction projects throughout the post-contract and construction stages.
• Review contract documents, BOQs, specifications, drawings, and conditions of contract to ensure accurate interpretation and application.
• Monitor compliance with contractual requirements, commercial procedures, and project-specific obligations.
• Maintain accurate records of contractual correspondence, site instructions, variation orders, and other commercial documentation.
• Provide commercial assessments and recommendations to the Senior Quantity Surveyor or Commercial Manager on contractual, financial, and cost-related matters.
• Review the approved tender estimate and cost breakdown during project handover to establish the basis for monitoring project commercial performance.

E. Measurement, Valuation and Payment Assessment

• Measure and value completed construction works in accordance with contract requirements and applicable measurement standards.
• Review contractor interim payment applications and verify claimed quantities, supporting documents, and reported work progress.
• Coordinate with project and site supervision teams to verify completed works through site inspections, measurement records, and progress reports.
• Prepare interim payment assessments and recommendations for certification in accordance with contractual provisions and delegated authority.
• Identify discrepancies, unsupported claims, incorrect rates, and overstatements in payment applications and recommend appropriate adjustments.
• Prepare and maintain records of measured quantities, certified amounts, payments, and outstanding balances.
• Review subcontractor payment applications, where assigned, and verify the value of work completed against subcontract terms and project records.